Privacy and data protection policy

This Privacy Notice explains how we process and use the personal data our members.

1. Who is responsible for storing and processing your data?

The controller of your personal data is the European Academy of Sciences and Arts. We are responsible for all personal data that are stored and processed by us.

Our contact information is: European Academy of Sciences and Arts, St.-Peter-Bezirk 10, 5020 Salzburg Austria, E-mail: office@euro-acad.eu, Tel.: +43 662 841345, Fax: +43 662 841343

Responsible person for data protection: Ms. Franziska Huber, MA BA

2. What data do we store and process?

We store and process the following data:

• Personal data that you are giving us in the context of your admission as member of the Academy, or of further correspondence
• Personal data available from open sources (e.g. phone directory, website etc.)
• Personal data related to membership fees and/or donations

Personal data include:

• personal information: name, academic titles, contact details (address, phone, fax, e-mail), date of birth, nationality, gender
• information related to your membership (name of nominator, date of election, date of entry, membership number, scientific classification, honours, publications, payments)

3. Why do we store and process your data?

We store and process your personal data in accordance with the provisions of the General Data Protection Regulation (Art.6(1)) for the following purposes:

• To facilitate communication with you
• To send you our newsletter, invitations, and information on our activities
• To improve our network and services
• To collect membership fees and donations
• To compile the membership directory
• To list you as member on our website

4. Who has access to your data and to whom are they communicated

Our employees have access to your data only to the extent necessary for processing your request and/or for fulfilling the objectives pursued (see point 3). Each of them is subject to a strict obligation of confidentiality. Moreover, processors (e.g. official bodies, IT providers, banks) authorized by us receive your personal data as far as the data are required to carry out services authorized by the European Academy of Sciences and Arts. We only use processors providing sufficient guarantees to implement appropriate technical and organizational measures in such a manner that processing will meet the requirements of this Regulation and ensure the protection of your privacy rights. Any processing operation is governed by a contract or other legal act under Union or Member State law, that is binding on the processor and sets out the subject-matter and duration of the processing, the nature and purpose of the processing, and the type of personal data. This contract obliges processors to process your data confidentially, to process your data only in the context of carrying out a specific service, and to process your data only on documented instructions from the European Academy of Sciences and Arts.

Public bodies (e.g. financial authorities) may receive your data in case of legal obligations. However, we only share your personal data if we are legally bound to do so.

5. How long do we store your data?

We keep the personal data for the duration necessary to achieve the objectives pursued (see point 3). We may also continue to keep personal data of members resigned from the European Academy of Sciences and Arts, including all correspondence or requests for assistance sent to us, in order to be in a position to reply to all questions or complaints that may be sent to us afterwards, and in order to comply with all applicable law, e.g. tax requirements.

6. Which data protection rights do you have?

According to the regulations on the processing of personal data, you may at any time, request access to your personal data, verify them, limit their processing and rectify them. You may also request the deletion of all your personal data from our database – except those which we have a legal obligation to keep on record.

7. Are you obliged to provide us with your data?

Related to your membership of the European Academy of Sciences and Arts you provide us with those personal data that are required for your admission and for the administration of your membership. In case you do not provide us with your personal data, admission and membership may not be possible, and you may not be able to use our full services. However, you do not need to consent to the processing of personal data that is not required for your admission and membership.